The supervisors, managers and the top brass of any company always look for ways to improve the productivity of their subordinates. But it can’t be achieved if they are don’t know how to manage their team effectively. The efficient use of the resources and performing to the optimum is what every manager wants from his team but it isn’t a straightforward process.
It’s a dilemma for the owners of a business and the top management to how to manage the workforce in an effective manner. For a supervisor/manager the team can vary from 2-3 people to dozens of employees of varying age, designation, experience, etc. That’s where it becomes even more difficult and some of you look for shortcuts as how to manage your team.
This article will help you in this regard in the form of 10 tips that I think can be highly effective if you apply them with sincerity and commitment.
The management you have to do for a team will be far less hectic and cumbersome if you have hired the right people for the right job. Don’t hire people for saving some bucks; instead find a capable person who can work well in your team with minimum supervision saving you important time that you can spend on managing other aspects of your business.
The process of hiring should be transparent and centered around the priorities you have in mind. Give considerable time to screening the resumes and selecting suitable candidates. This will make the interview process a lot easy and less time-consuming.
- On-Job Training and Orientation
On-Job training is a continuous process. While some people need it at the early stages of their employment, others need it regularly. Getting used to a new software installed at the company and getting the related training is a good example why most or all employees need on-job training.
While some of the employees do have the work experience and expertise about the position for which they were hired, many others need some sort of orientation is required for them so that they can get gel well with the team for which they are hired and to shy away from the initial period where new employees feel nervous and reluctant in contacting any person or dealing with the work.
- Obtain a Good Task Management Software
One question that business owners and managers ask the most on forums and with consultants is how to manage my team better and giving my resources the tasks as soon as they are free. A good task management tool or software can be of immense help so that you are able to perform your duty of managing your team efficiently.
A manager needs to get the complete picture of what’s happening within the team, what’s the progress of a certain task and the overall productivity of the team as well as that of each individual employee. A task management system or software can be the best solution so that you can track everything at the click of a button.
Certain employees need the help of their managers to carry out a special task. Others look for their supervisor/senior person for any task they are assigned. These employees can be a real headache to handle and consume much time of the manager that surely is unproductive. As a senior member of the management, you need to think of ways to handle the situation and one way is to make them work independently.
As a manager, you need to give them the parameters to help them do their job without any supervision. In the beginning it will be difficult but you should apply this across all departments and start training employees in this regard. If one team can be trained then you will be sure that every employee in the company will be trained in some time.
- Manager as a Role Model for the Team Members
The manager of a department or even a small team should act in a positive way and should be the role model of his immediate subordinates. The reason is simple; if the manager will act in a way showing that he is truly dedicated towards the company and in increasing the sales and revenue, only then the team members will be inclined to do the same.
Motivating the team members to manage them effectively is very difficult. Sometimes even perks and benefits are not enough for the employees to work harder if the manager doesn’t look sincere to the cause. So the role of the manager/supervisor/team lead is of pivotal importance.
- Set Short-Term Goals and Strive to Achieve Them
Managing a large team can be difficult especially if there is no vision of the future in front of them. The manager’s role is crucial here as a team needs some sort of direction to get going. You can set monthly, quarterly or annual targets so that your team members are motivated throughout the period. Announce lucrative incentives too so that they have more reasons to achieve the target. This keep the focus of the employee on the target and the manager gets the work he needs in time.
The employees need assistance from their managers or top management in a number of ways. There are times when they make mistakes too and need guidance in this regard too. An open door policy can be really effective as it can pave the way for any employee to meet his immediate boss or manager. This is done in order to make every employee feel that he is an important part of the company.
This policy can be applied to all the smaller teams consisting of 2-3 employees as well so that no one in the company feels left behind in terms of contacting the management for any grievance or matter important to them.
- A Healthy and Relaxed Culture
The working of the company and the culture plays an important part in making sure the employees feel engaged in the day to day operation and motivated to work. An open culture with people whether working in a team or in a large department are allowed to work in a relaxed manner. You need to put your employees first and take better care of them so that in return they’ll work for you with passion, dedication and commitment.
- Expanding the team at the Right Team
The manager’s role in making the decision about when to expand his team is crucial. A critical situation may require expansion of the time and on urgent basis too. But hiring the right person in his team is part of the management. The situation demands quick response but even then the manager should keep his composure and look for the best available talent as getting a wrong person will ruin the team.
- Transparency in Every Aspect of Doing Business
The role of the manager in terms of sharing information about the clients and the financial health of the company is again of paramount importance. As the management of the company or a supervisor leading a team, the role is quite complex as transparency should be visible in every aspect. The matter becomes more crucial if you are starting a venture as your team should know where you stand in terms of financial health so that they can contribute to the company with their full capability.
To manage a team successfully is a difficult ask when it comes to make them productive. There are many issues involved but I have mentioned the 10 reasons which I think are important. That’s the reason why I am sure you will learn immensely from this article no matter if you work in a junior position or as a manager.
Saher Naseem is a Content Curator and Brand Strategist at TaskQue – an online task management software that simplifies project management process with its user-friendly and powerful features set. She has penned down many articles related to content marketing, social media trends, productivity tips, project management and staying organized. Follow her on Twitter.